Why Manage Your Time?
Time management is the discipline of organizing, allocating, and controlling time you use for activities in such a way that you achieve your desired results. Time management forces you to be explicit about what you value and helps you assign your efforts accordingly.
Identifying and prioritizing Goals
Types of goals:
Critical: “must be accomplished in order for your department or unit to continue running successfully”
Enabling: “create a more desirable business condition in the long run or take advantage of a business opportunity”
Nice-to-have: “enhance your business—by making activities faster, easier, or more appealing—but don’t revolutionize your business”
Prioritize your goals
Distinguish between urgent and crucial tasks:
”Urgent tasks demand immediate attention. But every urgent matter does not necessarily support a critical goal.”
Breaking Goals into Tasks
Identify required tasks; Prioritize tasks; Sequence tasks; Estimate required time;
Analyzing How You Spend Your Time
Understand how you’re currently spending time;
Assign a priority to each activity: Critical/Enabling/Nice-to-have
Identify ways to improve your use of time
Unpleasant or uninteresting task / Fear of failure / Unclear starting point
Unpleasant or uninteresting task
Fear of failure
Unclear starting point
Know your key responsibilities and goals; Delegate; Don’t assume everything has to be done; Learn to say no to your peers and boss;
Direct reports’ problems
Email and paperwork overload
heck e-mail only at assigned times during the day.
Distractions and switching costs
Scheduling Time More Effectively
Dealing with Time-Wasting Bosses
Get clear directions on your boss’s preferences;
Consider how you might be wasting your supervisor’s time
At last, forgot it….
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